We know from experience that event planners have one of the most stressful jobs in the world. It takes a lot of mental stamina to juggle tight deadlines, communicate with multiple teams, and execute events that support your team’s marketing goals. But you shouldn’t have to deal with lots of stress just to get a lot done.
To help you alleviate the strain and tension that often come with your job, we’ve put together a quick guide on managing stress in our fast-moving industry.
Stress can come from a variety of sources. For busy event planners, it often comes from taking on too much or from being too hard on yourself.
As someone whose task list never seems to end, it’s easy to put too much pressure on yourself to get things done. If you’ve ever felt guilty about taking a break or giving yourself space to relax, you understand this feeling all too well.
One of the most important things you can do is practice self-awareness. By checking in with your mental health regularly, you may realize that you’re taking on too much and putting unrealistic pressure on yourself to meet expectations. When you find yourself teetering on the edge of being overloaded, practice taking a deep breath, giving yourself space, and asking for support wherever you need it.
While it’s good to be your own critic, don’t let self-doubt take over and keep you from achieving your goals. Believe in your ability to get things done, have the courage to ask for help when you need it, and don’t be afraid to fail. After all, some of the most successful moments come from taking care of yourself while also taking calculated risks.
Partner with Great People
Knowing when to ask for help is one of the best ways to keep yourself from getting overwhelmed.
The thing is, if you don’t have the right support around you, asking for help will be like asking for a glass of water in the middle of Nevada’s desert. That’s why it’s critical to partner with people who are always there to provide you with awesome support.
So what makes a good partner? Well, a good partner knows when you need help and when to step in.
They’ll pick up the slack and be proactive about making your life easier. By working together, you and your team can achieve bigger things, doing it all with less stress because the load is shared between you.
Maintain Excellent Communication
Once you’ve found great people to work with, maintain the benefits of your relationship by practicing excellent communication.
Some of the biggest stressors for event planners are due to miscommunication. If your marketing team, designers, or executive leaders aren’t on the same page as you, it can cause big problems down the road.
Find the best tools to help your teams and all relevant stakeholders communicate. Whether it’s a collaboration tool like Slack, simple emails, or even regular phone calls, the way you communicate should be clear to everyone that you and your team work with.
Find Ways to Reduce Stress
Finally, we understand that sometimes stress is inevitable. That’s why finding ways to alleviate it is just as important as learning to avoid it altogether.
You can reduce anxiety on your own with simple things like going for a walk or taking a few minutes to enjoy a cup of hot tea. Alternatively, de-stress with your whole team with fun events or happy hour gatherings.
Want some tips on reducing stress? Our co-founder (and former event planner) Rhiannon Andersen shared some of her favorite ways to take away the tension:
- Use PTO and vacation for a special trip or just a personal day
- Go for a walk to a nearby park
- Go out for a special lunch
- Exercise regularly
- Don’t forget to laugh!
- Read books on subjects that aren’t related to your work
- Spend more time with loved ones, family, and friends
- Meditate, even if it’s just for a few minutes
By being self-aware, surrounding yourself with great partners, and learning your favorite ways to de-stress, you can boost your mental health and achieve more.
One of the best ways to reduce stress is to team up with an exhibit design company that supports you every step of the way. Learn how by checking out our white paper: How To Evaluate And Choose An Exhibit House.