The days during and leading up to major trade shows are always hectic. Last-minute arrangements, day-of plan changes, it all adds up to a frenzy of activity. At those moments, you need to have all the information possible at your fingertips. It’s easy to rely on your smartphone when you need essential info, but sometimes your tech can let you down.

To help get you ready for your next trade show, we’ve made up a list of the types of phone numbers you should have on you at all times. Fill in your relevant info, print it out, and add it to your trade show survival kit, just in case.

Numbers Everyone Should Have

  • Hotel  Keep the phone number of your hotel handy at all times, and ask at the front desk if they have a local direct line so you can talk to someone immediately instead of waiting on hold.
  • Venue  Keep the number of your trade show venue handy. Keep in mind there might be multiple numbers available based on your needs. Jot them all down for quick answers to all your questions.
  • Decision Makers  Make sure you’ve got contact numbers for all the big decision makers at your company if extra services or approval is needed at the last minute.
  • Medical Centers  Look up the three closest emergency medical facilities and keep them handy. You may also want to see what walk-in clinics are available nearby if you come down with a bug just before the show.
  • Airline  Even with convenient apps and online services, sometimes the easiest way to check on or change your flight is to call. Write down your airline’s customer service number and your reservation confirmation number next to each other so you can get connected quickly when you call.

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The Ultimate Guide To Planning A Branded Las Vegas Trade Show Experience

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Numbers You Need With Steelhead

If you get turn-key services with Steelhead, you’ll only need one person’s number: your account manager's. From last-minute furniture requests to critical information, we’ve got you covered. That’s just part of our promise to provide awesome support.

Numbers You Need Without Steelhead

Without Steelhead, you’ll have to keep track of a litany of phone numbers for every component of your exhibit. Here’s a minimum of what you’ll need.

  • Furniture Vendor  Need more seating? A different size table? When your booth comes together but your furniture just doesn’t work, you’ll need a quick line to reach your furniture vendor.
  • Official Show Service Provider  For operations questions when assembling your booth, you’ll want to have quick access to CES operations teams and Freeman, the show’s partner service provider.
  • Audiovisial Vendor  If your displays aren’t working properly, a quick call to your A/V vendor is probably a necessity.
  • Flooring and Carpet Vendor  Order the wrong size flooring? Need a different color? Accidentally stain your carpet? Keep your flooring vendor’s number handy.
  • Electrician  Running electrical is one of the most challenging parts of assembling and running any booth. Make sure your electrician is only a phone call away.
  • Freight Transportation Service Company  Delays in shipping or last-minute changes to your delivery will likely require constant contact between you and your shipping company.
  • Graphics Vendor  Big, bold signage is one of the keys to designing a great booth. Expect that you’ll need last-minute graphics created to add to your booth just before the show starts.

Want to create the ultimate Las Vegas experience for your next trade show? Check out this guide on planning the ultimate experience — without all the logistical headaches.

Download Your Free Resource

The Ultimate Guide To Planning A Branded Las Vegas Trade Show Experience

Download Now
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